Privacy Policy

1. Scope of Policy

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This Privacy Policy applies to:

• Visitors to our website and digital platforms
• Clients and prospective clients engaging with us for engineering, construction, andconsultancy services.
• Contractors, suppliers, vendors, and professional partners.
• Job applicants, employees, and alumni
• Any individual or organization sharing information with Aarvee during the course ofbusiness.

2. Information We Collect

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We may collect information through various interactions, including online platforms, projectcollaborations, recruitment processes, and contractual engagements.

Categories of information include:

• Personal Information: Name, job title, contact details (email, phone, address),company affiliation, and other identifiers you provide.
• Professional and Business Information: Tender documents, contracts, technical data,design drawings, specifications, and reports shared in the course of projects.
• Recruitment and Employment Data: Curriculum vitae (CV), qualifications,employment history, references, compliance checks, and payroll information.
• Financial Information: Banking details, invoicing data, and payment records related tocontractual obligations.
• Technical Information: IP address, browser type, device information, operatingsystem, and browsing activity collected automatically when using our website.
• Cookies and Tracking Data: Usage patterns, preferences, and analytics obtainedthrough cookies and similar technologies.

3. How We Use Information

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We use collected information for purposes including but not limited to:

1. Service Delivery: To provide engineering, project management, planning, andconsultancy services.
2. Client Communication: Responding to inquiries, tenders, proposals, and ongoingproject discussions.
3. Business Operations: Managing supplier relationships, invoicing, audits, compliancechecks, and project coordination.
4. Recruitment and HR: Assessing applications, onboarding employees, and managingemployment relationships.
5. Legal and Compliance: Meeting statutory, regulatory, and contractual obligations,including anti-bribery, anti-money laundering, and data protection laws.
6. Website and IT Management: Monitoring site performance, improving security, andanalyzing user behavior.
7. Marketing and Insights: Sending newsletters, reports, and event invitations (onlywhere consent has been provided).

4. Information Sharing and Disclosure

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We respect the confidentiality of our clients, partners, and employees. Information may be shared only in the following circumstances:

• Group Companies: With Aarvee affiliates, subsidiaries, and international offices for seamless global project execution.
• Contractors and Service Providers: With trusted partners who support us in delivering services, bound by confidentiality agreements.
• Regulatory Authorities: Where required to comply with laws, regulations, or courtorders.
• Business Transfers: In case of mergers, acquisitions, or restructuring, where datamay be transferred as part of the transaction.
• International Project Collaborations: With global partners (e.g., joint ventures,engineering alliances) under strict data protection terms.

We do not sell, rent, or trade personal information.

5. International Data Transfers

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As Aarvee operates in multiple jurisdictions, personal data may be transferred acrossborders. We ensure adequate safeguards are in place, such as:

• Standard contractual clauses approved by data protection authorities.
• Compliance with the General Data Protection Regulation (GDPR) where applicable.
• Binding corporate rules and data-sharing agreements with global partners.

6. Data Security

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We adopt a layered approach to protect information against unauthorized access, alteration,disclosure, or destruction. Our security measures include:

• Encryption of sensitive data
• Secure servers and firewalls.
• Restricted access based on role and responsibility.
• Regular audits, monitoring, and incident response protocols

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Despite these measures, no system is 100% secure. We commit to promptly addressingsecurity breaches in line with legal requirements.

7. Data Retention

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We retain personal and business data only as long as necessary:

• To fulfill the purposes outlined in this Policy
• To comply with legal, tax, and regulatory obligations.
• To enforce or defend our contractual and legal rights.

After retention periods expire, data is securely deleted or anonymized.

8. Your Rights

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Depending on your jurisdiction, you may have the following rights:

• Access: Request a copy of the personal data we hold about you.
• Correction: Request corrections to inaccurate or incomplete information.
• Erasure: Request deletion of your personal data, subject to legal and contractualobligations.
• Restriction: Request limitation of processing in certain circumstances.
• Portability: Request a copy of your data in a structured, machine-readable format.
• Objection: Opt out of processing, including marketing communications.
• Withdrawal of Consent: Withdraw previously given consent at any time.

Requests can be made by contacting us directly (see Section 12).

9. Cookies and Analytics

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Our website uses cookies and analytics tools to:

• Improve user experience.
• Track website performance and traffic patterns.
• Support security features and prevent fraud.

You may disable cookies via browser settings, though some features of the website may notfunction properly.

10. Third-Party Links

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Our website may contain links to third-party websites (e.g., industry associations, technologyproviders). We are not responsible for the privacy practices or content of these externalsites.

11. Children’s Privacy

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Our services are not directed toward children under 13 (or the minimum age required in yourjurisdiction). We do not knowingly collect personal data from children. If such data isidentified, we will take steps to delete it promptly.

12. Governance and Compliance

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Aarvee’s data protection practices are guided by:

• Indian Information Technology Act, 2000 (and applicable amendments).
• General Data Protection Regulation (GDPR), EU (if applicable).
• Other local data protection and privacy regulations in jurisdictions where we operate.
• We conduct internal audits, training, and compliance checks to ensure adherence.

13. Updates to This Policy

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We may update this Privacy Policy periodically to reflect changes in law, technology, or business operations. Updates will be posted on this page with a revised “Last Updated” date.

14. Contact Us

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For inquiries, requests, or complaints regarding this Privacy Policy or our data handling practices, please contact:

Aarvee Engineering Consultants Limited.

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Phone: +91-40-48483456

Fax: +91-40-23736277

Email: aarvee@aarvee.net